Vol. 10, No. 1 November 2008
How to Register
There are three ways to apply to register for child welfare training in North Carolina: online, fax, and US Mail.
Application and Notification
These procedures are followed for all but the pre-service course, Child Welfare in North Carolina. For the pre-service, confirmation letters will be sent out as soon as registrations are confirmed. Letters about pre-service registration status will be mailed or e-mailed to the supervisors of pre-service participants.
Once you have an account, go to <ncswLearn.org>. Log in to your account. Click on the “Find a Training” button. A menu will appear; use it to find course descriptions and a schedule of course offerings. Once you find your desired training event, click on “Submit Application for Registration” and provide the requested information. Your application will be received by the course registrar, who will update you on the status of your application.
Fax/US Mail Applications
Complete Your Application Form. Fill out a separate form for each event you want to attend. Use the form found at <https://www.ncswlearn.org/help/pdf/childrenregistrationform.pdf>. Complete the application by printing or typing the information. Applications must be complete; incomplete applications will not be processed until all of the information is obtained. If you are admitted to the course, your name will appear on the certificate as it does on the first line of the application. Home phone numbers are requested in case of inclement weather.
Submission. Send applications to the course registrar; registrar fax and mailing information can be found in the Division’s training calendar or on ncswLearn.org. Applications will not be accepted until after the registration opening date.
Key Information for All Applications
New Employees. Agencies with new employees to hire must use the new employee’s name and employment starting date when registering for training. Do not use another employee’s name to secure registration for the individuals to be hired.
After Registration Closes. If the registration closed date has passed and you have not yet registered but wish to, contact the course registrar. He or she will let you know whether space is available. Registration applications submitted after the closing date must be faxed.
No Substitutions. Agencies may not register one person and then send another person in his or her place, even if the first person cancels. Training slots are assigned to individual participants, not to a particular county. If someone cancels his or her registration, the registrar fills the classroom vacancy by contacting the next person on the waiting list.
Cancellations. If you are registered for a course but you cannot attend, please e-mail the course registrar immediately. This will make it possible to meet the training needs of staff from other agencies. If you register but do not attend and do not e-mail the registrar, your supervisor and agency director will receive a “No Show” letter notifying them of your absence from training.
Training Credit. To receive a certificate of completion participants must be present for the entire training, unless it is an emergency. If you miss the first day of training you will be asked to register for another event. If you must leave early or arrive late due to an emergency, speak to the trainer to arrange a time to make up missed material. Until the material is made up, you will receive an incomplete, and a letter will be sent to your supervisor informing them of your “incomplete” status.
© 2008 Jordan Institute for Families